How to Set up an Email Account in Microsoft Office Outlook

This is your email menu bar.



  1. Select  Tools
  2. E-mail Accounts
    • This will open up a window with E-mail
      and Directory options.


  1. When adding a new e-mail account, make sure that the Add a new e-mail account is chosen.
  • (If you already have an e-mail account set up, you would go through this same process to add another e-mail account.)
  1. Select the Next> button



Selecting the right Server Type

  1. Select IMAP
  2. Select Next>



  • Next, fill out the fields as shown below:
  • User Information
    • Your Name:
    • E-mail Address:
  • Logon Information
    • User Name: MUST be the same as your E-mail Address:
    • Password: Use a secure password combination of letters and numbers, with a mixture of upper and lower  cases.
  • Server Information
    Incoming mail server (IMAP or POP3):
    Outgoing mail server (SMTP):
  1. Click More Settings... to setup the outgoing mail server.





  • Select the Outgoing Server tab.  (Note: The Mail Account shows your incoming mail server by default.  If you plan on setting up more than one email on this server, you may want to change this to your email address, which is what is displayed in your Outlook folder list.)
  • Check the My outgoing server (SMTP) requires authentication checkbox.  Verify that the Use same settings as my incoming mail server option is selected.
  • Click on the Advanced tab.
  • For the incoming mail server, select SSL.  The port number should automatically change to 993 for IMAP.  If not, type in 993 to replace 143.  For POP3 replace port 110 with 995.
  • Change the Outgoing Server (SMTP) port from 25 to 26.
  • Click OK to dismiss the more settings dialog.
Select Next>





You have just Added / Created an E-mail Account using Microsoft Outlook.

  1. Select the Finish button



Log in and you can start sending and receiving E-mails.  Check the Remember Password checkbox if you would like Outlook to remember your password for you.  If security is an issue, consider leaving this checkbox unchecked.



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